If you want to leave a good impression after you have left an interview, sending an email is a good way to achieve that. But, get it wrong and you may well undo all your good work. That’s why it’s important to understand how to write a great job interview thank you email.

You are not going to say too much, just:

  • Say thank you
  • Briefly re-address any points of clarification that came from the questions asked at the end of the interview
  • Confirm your interest in the role

That’s it! Remember, desperate is not attractive, so be dignified and to the point.

Send the e-mail a couple of hours after the interview, no sooner. It’s OK to have the email ready to go and add details before sending it.

Address it directly to the interviewer or ask the agent or administrator to pass it on.

Job interview thank you email example: 

Dear [contact name],

Thank you very much for meeting me today to discuss the [job title] position at [company].

The interview was very enjoyable and after finding out more about [company] I still feel positive about the role.

Your colleague [name] expressed some concern about my limited experience in [whatever it is] and would like to reassure you and her that I am a quick learner and always keen to embrace better ways of working.

I look forward to meeting you again if I am successful in reaching the next stage of interviews.

Kind regards,

[your name]

Simple. It will be quick to read, doesn’t require anything from the interviewer and will leave a good impression. Use this as a framework and use your own words.

If something went wrong during the interview, you might want to address it, but be absolutely sure you are not saying too much. For example: Following the interview it occurred to me that I may have given the impression of having limited experience of Excel. While that is true, I used Google sheets for over 2 years when I was at…”

You might also want to clarify inconclusive information from the interview: “During the interview you asked if getting to the office would be a problem. Having checked the bus timetable I can confirm that there are no problems there at all.”


  • It’s a good idea to send a job interview thank you email
  • Keep it short
  • Clarify any points from the interview

Check out this checklist to make sure you have all the bases covered.